Account security: access, 2FA and clear permissions

1. Secure your email and recovery options first

Use a separate business email address with a unique password. A password manager makes it easier to use different passwords for different services. Keep recovery codes out of group chats and store a secure copy outside the device you normally use.

Enable the two-factor authentication supported by each provider. Protect the email inbox too, because it can often be used to reset other accounts. Never give a one-time code to someone who contacts you unexpectedly claiming to be support.

2. Give each task only the permissions it needs

Use official roles or delegated access where the service offers them and permits the activity. An editor does not need control over your bank details. Avoid shared master passwords and review tool permissions alongside the current platform rules before connecting software.

Keep a simple access list: person or tool, purpose, permissions and date approved. Record who can remove that access. Your primary email, recovery methods and payout settings should remain under your control.

• Separate business email secured
• Unique passwords and 2FA enabled
• Recovery codes stored safely
• Team and tool access documented
• Payout settings under your control

3. Respond methodically to suspicious activity

Check alerts about new sign-ins, email changes or payouts directly in the official app or website. Do not follow links in a suspicious message. Record what happened and when, without sharing passwords or codes in screenshots.

If you still have access, secure the associated inbox and then the affected account. End unfamiliar sessions, change affected passwords and contact official support. When a team member leaves, remove unneeded access and review connected applications.

4. Treat security as a recurring task

Review access after every team change and at regular intervals. Check that recovery options and backups remain available to you. An access list written during onboarding becomes outdated unless someone maintains it.

Account security does not automatically prevent published content from being copied. Treat access management, personal identity protection and the response to unauthorized copies as separate tasks, each with its own process and limitations.